• Wi-Fi with an internet connection for public use. The network is called ‘MNCARS_Biblioteca’ and has a bandwidth of 600 Mbps, with a limit of 30 Mbps per user.
• Plug sockets for electronic devices.
• Computers for consulting the Library catalogue, electronic resources subscribed to, SIMARS, LaDigitaldelReina and Library documents in DVD or CD format.
• A computer set up for consultations of the Central Archive’s Digital Repository and without internet access.
• Tablets for exclusive use in the Reading Room.
• Two wheelchairs, a magnetic induction loop, two lecterns with adapted trays, two trackball computer mice and two manual electronic magnifiers. These resources can be requested from the Library staff.
• Self-service copying equipment.

• Floor -1: catalogues and monographs on artists, photographers, film-makers, etc.  ordered alphabetically. The reference number of these titles starts with 7/8, followed by the surname of the artist in question. For example: 7/8 PICASSO, Pablo; or 7/8 FERRER, Esther. On this floor there are also the latest issues of the periodical publications to which the Library subscribes.
• Floor +1: titles on different topics related to contemporary art: art techniques, design, architecture, museography, art fairs, collective exhibition catalogues, dictionaries and encyclopaedias, among others. The books are grouped by theme and adhere to the Universal Decimal Classification (UDC), in line with other libraries.

Databases

The main database platforms are:

• SIMARS: database of works that make up the Museo Reina Sofía Collection  
• ARTPRICE: specialised in the art market and comprising over thirty million auctions  
• JSTOR: comprising scientific publications from different disciplines, including art history, history and philosophy, among others, with issues of and full articles from over 2,600 magazines available for consultation, as well as access to around 90,000 electronic books  
• Ebook Central: specialised in electronic books.  
• Dialnet Plus: an advanced version of Dialnet, a database characterised by the inclusion of indexes of magazines and books, in addition to the complete online texts of a large number of documents.  

LaDigitaldelReina 

The LaDigitaldelReina platform gathers the digital holdings (digitised or born digital) of the different collections that make up the Museo, including artistic, documentary and bibliographic heritage. Users can access these resources from their own personal devices, connecting to the Library’s Wi-Fi or from the computers set up for such purposes in the Reading Room. Consultations from networks that are external to the Museo’s are limited by copyright. 

Login 

To log in to a personalised My Library session, users must enter their username and password.  

The username corresponds to users’ email address or ID document or passport number without letters or full stops (if this sequence is incorrect, an 0 will be added at the beginning). By defect, the password is users’ ID or passport number without letters or full stops. This password can be changed from the My Library section. 

Reserving Copies 

Users interested in consulting loaned copies can reserve them from the Library Catalogue. When they become available, users will be notified by email and the documents will be set aside in their name for a number of days and will be available for consultation in the Reading Room.

Mailing Lists of Serials 

Library users can request to be included on the distribution lists of magazines and other types of serial publications to which the Library subscribes by writing to biblioteca@museoreinasofia.es. They will receive a notification in their email each time a new edition of interest becomes accessible in the Library.

• Works in the public domain: these can be reproduced, distributed and/or publicly disclosed, for both personal and private use and without the need for a licence. In all cases, the moral rights of recognising authorship and respecting the entirety of the work will be adhered to.    
• Works with exploitation rights: the Archive’s reproduction authorisation will not cover, under any circumstances, the image rights and copyright from the publications (articles 17 to 21 and 56 of Spain’s Intellectual Property Law). Applicants are responsible for obtaining the correct authorisations for the reproduction, distribution and/or public disclosure of the works, unless it involves a use safeguarded by one of the legal limits of intellectual property (quotations, illustration for teaching purposes, etc. regulated in Articles 31 to 40 of Spain’s Intellectual Property Law). Users must acquire a licence from the copyright holders or, if applicable, from the collective rights management bodies representing them, such as CEDRO, VEGAP and SGAE.
• The reproductions obtained are not for commercial use and cannot be given or loaned to third parties.
• To reproduce certain documents or materials with the aim of being published or reproduced in any medium or support, those interested must sign a standard agreement with the Museo Reina Sofía.    

Acquisitions are aligned around the following guidelines:

• Documents related to contemporary art, culture and thought produced from 1881 onwards and which are not part of the Library Catalogue.  
• Documents included in the Catalogue that are significant and have exhibition value and, therefore, warrant duplicate copies.  
• Periodical publications that complete existing collections.  
• Single collections or issues of serials publications related to contemporary art, the titles which are not part of the Catalogue.  
• Handwritten copies and personal archives of artists, critics, art galleries and other organisations.  

In all cases, the incorporation of Western languages and writings will be prioritised, and any possible exceptions will be duly studied.  

As a general criterion, offers which do not fit within these basic guidelines will be rejected, and copies with any of the characteristics below will not be accepted: 

• Books, magazines/journals or printouts in languages with very few speakers in Spanish, Latin American and European spheres, for instance languages with non-Western alphabets. However, there are certain exceptions in relation to works of particular relevance.
• Books, magazines/journals or printouts that are not in a decent or acceptable state of conservation, for example incomplete, unbound or underlined copies, etc.    
• Re-bound magazines/journals.   

To donate bibliographical or documentary material, the following steps must be followed:

• Fill out the pertinent donation proposal form (in Spanish) and send it via email to donaciones.biblioteca@museoreinasofia.es. If the list of materials is long, there is also the possibility of providing personal details on a form and attaching a spreadsheet with the titles put forward for donation, outlining, if necessary, in the case of books, the title, author, publisher, year of publication and ISBN and, for magazines and other serials, the title, publisher, ISSN, issues/volumes and corresponding years of publication.  To donate an archive, documentary holding or documentary or library series related to contemporary art, please write to donaciones.biblioteca@museoreinasofia.es. The Library will reply as soon as possible.  
• Sending donated material. If the initial assessment of the proposal is favourable, the donation will be sent to the Library to check the physical state of the documents and, if necessary, to formalise its approval. The donation in question can be sent by standard post or delivered in person in the Reading Room. Given that the materials’ state of conservation is a key aspect, the approval of the donation proposal will not be definitive until it is examined.  
• Broadly speaking, donations will not be received personally or in-house that have not been previously assessed favourably by the Library. For all proposals which are ultimately not approved, the Library reserves the right to freely have available copies. 

Excluded from inter-library loans are:

• Full instalments of magazines/journals.  
• Reference works.  
• Publications with the reference codes: REVII, REVVA, FL, LA, RESERVA, ME, SP, MS, DUPII, EPHR, EPH, EPHM, Arch., FAN, COM, CDME, DVDME, CDRME, VINS, VINL.  
• Copies which are part of the Lafuente Archive Collection. 
• All copies which, in the opinion of those responsible, do not fulfil the requirements demanded to safeguard the protection of the loaned works.  
• Requests for book chapters and articles from serial publications are processed via the Document Access Service. 

Inter-library Loan Conditions 

• Inter-library loans will last for one month from the time the copy is sent. Extensions may be requested, provided the loan period has not expired. New requests will not be processed once the period for returning the copy has been exceeded.   
• The Museo Reina Sofía Library does not assume the corresponding expenses for requests, establishing the following rates for each loaned volume:   
  • For Spanish libraries: €8.00  
  • For European libraries: €16.00    
  • For libraries from other countries: €32.00  
  • In the case of public institutions and private, non-profit entities, there will be a 50% reduction. 
• The library placing the request is responsible for conserving the loaned works, and the copy must not leave the said library or be reproduced in any format and must be returned fully packaged.
• The loan will be made solely for research and study purposes and the institution commits to adhering to, at all times, the legislation in force regarding copyright, and to requesting the pertinent licences from the copyright holder for purposes that differ from those indicated and which are not covered by copyright limits.